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When using Software Components , pre-configured user code templates can be added. It is a file of information complied to protect people on construction projects which are undertaken in the future. As such, the health and safety file is a vital source of information which should form part of any health and safety management system in place for the construction project. The Management of Health and Safety at Work Regulations , Regulation 4, requires employers to have in place health and safety arrangements to ensure the effective planning, organisation, control, monitoring and review of measures in place to protect people.
The clear purpose of the file is a distinct clue as to what should be included in the health and safety file. It must only contain information which is relevant to the protection of people on construction projects. All too often, the file is crammed either physically or electronically with superfluous information which does not contribute to the defined brief for the health and safety file. The file should not include things that will be not help planning for health and safety on future construction work such as:.
The file should be held in a convenient location and can be in paper form or electronic form. Where the file is kept electronically, suitable back-up arrangements must be in place.
The level of detail of the file must be in proportion with the risks involved, and the degree of effort and resources expended to compile the health and safety file must also be proportionate to the risks in the project. The file needs to be kept up to date and retained for as long as it is relevant — normally the lifetime of a structure. Where clients dispose of their entire interest in a structure, they should pass the file to the new owners and ensure that they are aware of the nature and purpose of the file.
Where they sell part of a structure, any relevant information in the file should be passed or copied to the new owner. If the client leases out all or part of the structure, arrangements need to be made for the health and safety file to be made available to leaseholders.
In some cases, the client might transfer the file to the leaseholder during the lease period. In other cases, it may be appropriate for the client to keep the file, but inform leaseholders that it is available. If the leaseholder acts as a client for future construction projects, the leaseholder and the original client will need to make arrangements for the file to be made available to the new principal designer.
The health and safety file is one of the most useful innovations introduced by CDM. However, it is only of value if it contains relevant, useful and accurate information.
This document is legally required under CDM, a set of health and safety regulations that apply to every construction project. The health and safety file, as the name suggests, is a document that is specific to health and safety.
Information needed for the future use, maintenance, cleaning of the building, and any future projects. What's safe, and what hazards they should be aware of. Typical contents of the health and safety file :. Find out more about what you should include in the CDM health and safety file. Under CDM, the health and safety file is put together by the principal designer, and not the contractor. This information will be reviewed and compiled into the health and safety file for handover to the client.
The health and safety file just contains information relevant to health and safety. The health and safety file will usually be smaller because it is just focused on health and safety. It should only refer to the health and safety specific information. These two documents should serve two different purposes. If you need to know if something is safe to do, or where a hazardous material is, you would look in the health and safety file.
There are also some similarities and overlap of information. Where information is needed in both documents, you don't need to duplicate it. Information can be cross-referenced when relevant to both documents. Just want help with your health and safety file? Get started with the CDM health and safety file template. This article was written by Emma at HASpod. Get CDM support on your construction projects with our free guides and support packs for all duty holders.
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